GIM Property Management, LLC Privacy Policy

Our Commitment to You

At GIM Property Management, LLC (“GIM P.M.” or the “Manager”), we are committed to safeguarding the personal information of our Clients (referred to as “you” or “your”) in accordance with state and federal regulations. Protecting your privacy is a priority, and we want you to understand how we collect, use, protect, and disclose the information you share with us.

Our relationship with you is one of our most valuable assets. We understand the trust you place in us, and we take this responsibility seriously. This Privacy Policy (“Policy”) outlines how GIM P.M. (also referred to as “we,” “our,” or “us”) manages the personal information collected through our services, applications, agreements, and other interactions.

Information We Collect from You

GIM P.M. collects personal information directly from you through application forms, agreements, profile worksheets, and other documents you submit in connection with the services we provide. We may also gather data from public records, third-party sources, and service providers to better serve you. The types of information we collect may include:

• Contact Information: Name, address, phone number(s), and email address(es).
• Identification Information: Date of birth, driver's license number, social security number, or taxpayer identification number.
• Financial Information: Income, expenses, assets, liabilities, and other financial details necessary for managing your property.
• Background Information: Criminal history, credit score, and other relevant background information.

If you are interested in learning more about our property management services, please visit our dedicated page for additional details.

Information We Collect from Other Sources

In order to provide you with a comprehensive range of services, we may also collect information from third-party sources, including but not limited to:

• Criminal history and background checks.
• Credit reports and scores.
• Public records related to your property or rental history.
• Background Information
• Other data necessary for managing your account or providing services.

How We Protect Your Information

We prioritize the security of your personal information and have implemented a series of robust security measures to protect it from unauthorized access or misuse. These measures include:

• Physical Security: Secure office environments and restricted access to sensitive information.
• Electronic Security: Encrypted data storage, secure passwords, and firewalls.
• Employee Training: Our team is regularly trained on privacy practices and responsibilities to protect your information.
• Third-Party Protections: We require any third parties that assist us in providing services to maintain confidentiality and protect your information as diligently as we do.

We require third parties that assist in providing our services to you to protect the personal information they receive from us.

Cookies and Other Online Technologies

We may use cookies and similar tracking technologies to enhance your experience on our website. Cookies help us understand how you use our site, including pages visited, time spent on the site, and other usage statistics. This information allows us to improve our services and optimize our website's performance.

You can adjust your browser settings to refuse cookies or delete them at any time. Please note, however, that disabling cookies may impact your ability to fully utilize our website's features.

For details on how we handle online data, please see our Terms of Service.

State-Specific Privacy Regulations

Massachusetts: In compliance with Massachusetts law, GIM P.M. requires clients to “opt-in” before any non-public personal information is shared with non-affiliated third parties. We will not disclose your information without your explicit consent unless required by law.

If you are a Massachusetts resident and have questions about your privacy rights, please contact us at contact@gimpm.com.

“Linked-To” Websites

Our website may contain links to other websites operated by third parties. Please be aware that once you leave our site, our Privacy Policy no longer applies. We are not responsible for the privacy practices or content of those third-party websites. We encourage you to review the privacy policies of any site you visit to understand how your information may be collected and used.

Changes to Our Privacy Policy

We periodically review and update our Privacy Policy to reflect changes in our practices, legal requirements, or technology. Any updates to this Policy will be posted on our website and will take effect immediately upon posting. If significant changes are made that affect how we handle your personal information, we may notify you via email or through an announcement on our website.

We will not change our privacy practices to permit the sharing of your non-public personal information beyond what is described in this Policy without first obtaining your consent.

Federal Law Compliance

In addition to state laws, we comply with various federal regulations, including:

• Fair Credit Reporting Act (FCRA): Ensuring tenant screening and background checks are conducted in compliance with FCRA requirements.
• Equal Credit Opportunity Act (ECOA): Prohibiting discrimination in credit transactions related to lease agreements and applications.
• Gramm-Leach-Bliley Act (GLBA): Protecting your financial privacy and ensuring data security.
• Children’s Online Privacy Protection Act (COPPA): Our services are not directed at children under the age of 13, and we do not knowingly collect personal information from minors.

For more information on your rights under federal law, please visit the FTC Consumer Information website.

Your Rights and Choices

You have the right to:

• Request access to the personal information we hold about you.
• Request corrections to any inaccurate or outdated information.
• Opt-out of certain data-sharing practices or marketing communications.
• Request deletion of your personal data, subject to legal retention requirements.

If you would like to exercise any of your rights or have questions regarding your privacy, please contact our Privacy Officer at privacy@gimpm.com.

Any Questions?

You may ask questions or voice any concerns, as well as obtain a copy of our current Privacy Policy by contacting us via email at contact@gimpm.com.